You don’t need a referral to make an appointment but you may want to see your GP or paediatrician to see if you are eligible for a Medicare rebate for Occupational Therapy services. If you are unsure whether OT can help you or if you want to have a chat to discuss your needs, please email or call and I would be happy to speak to you directly to answer any questions. If I’m not the right person to help you, I will try to point you in the right direction to find a service that can.
Booking an appointment
New assessments and NDIS participants - please contact the practice by phone or email to book an appointment. This allows us to have a chat about your needs to ensure that we are able to offer the services you require. You can still check the available appointment times via the 'BOOK NOW' button to see what time might suit you but you will need to contact us to make the booking. Existing clients can see all the available appointments and book directly via the online booking service.
All appointments are 45 minutes duration.
Home/school/daycare visits can only be booked via phone to account for travel time and obtaining consent from the school or daycare. Times/days may be limited due to existing clinic bookings.
You will receive a text message reminder 24 hours before your appointment. Please ensure you respond to this reminder as it automatically confirms in my calendar that you will be attending.
It is appreciated if you can give as much notice as possible if you need to cancel an appointment. You should try to let the practice know at least one day before your appointment if you can’t attend.
It is understood that sometimes appointments need to be cancelled at short notice due to illness or unforeseen circumstances – please let us know if you can’t come rather than just not showing up.
Non-attendance without notifying the practice and late cancellations may incur a cancellation fee of up to 90% of the scheduled fee.
Late cancellations mean a loss of income for a small business which can really add up. It also means other people may have missed out and have to wait longer to be seen. Please give as much notice as possible so that your appointment may be made available to others.
Fees are charged according the current NDIS price guide for plan managed and agency managed participants. Payments are processed by Tropics Occupational Therapy via the NDIS portal or invoices are forwarded according to your plan management arrangement.
NDIS - $179.26/hr ECEI - $182.74/hr
The fee for self-managed participants is slightly reduced to reflect the lower administrative requirements.
All NDIS appointments are billed by the hour and include a 45 minute in room session, plus 15 minutes for preparation, intervention planning, clinical follow up and notes. The fees quoted here are for clinic based appointments. Additional fees apply for travel and are charged as per the NDIS price guide. All fees will be discussed with you when doing your service agreement. Tropics OT will always be completely transparent about fees and charges so you will never get any unexpected surprises as your plan progresses.
Please ask your GP if you are eligible for a CDM plan. This will allow you to claim a Medicare rebate of $52.95 for up to 5 sessions per calendar year of Occupational Therapy (out-of-pocket costs still apply). A GP referral is required and your doctor needs to complete the necessary referral paperwork.
A formal report is not included as part of the initial assessment as not all families require one and this helps to keep costs down. If you require a report, an additional fee applies. A summary letter will be sent to your GP in compliance with Medicare requirements and a copy provided for your records upon request.
Medicare items for Helping Children with Autism / Better Start Disability
Medicare items are available with an appropriate referral from a paediatrician or psychiatrist for children under the age of 13 to assist with the diagnosis of the child or for ongoing therapy following diagnosis. These sessions are usually shared between different allied health professionals. Assessment/diagnosis– 4 sessions Treatment/management– 20 sessions These sessions are the total number available not an annual entitlement. Once used there are no further rebates available under this program.
helping children with autism / better start DSS/fahcsia
New funding packages are no longer available now that the NDIS and Early Childhood Early Intervention program is available in Cairns. If you have existing funding you can check the fees on the DSS website. These fees will no longer apply once you transition to a NDIS/ECEI plan.
Travel Zone A: All suburbs west to Redlynch, south to Woree, north to Freshwater. Travel Zone B: Suburbs outside of above areas, south to Bentley Park, and the Northern Beaches.
Includes 45 minute visit + travel
Travel Zone A - $200 Travel Zone B - $220
Longer visits charged pro-rata at $165/hour. Please note that many schools do not permit private therapists to provide services in the school. Consent from the school/daycare will need to be obtained before visits can occur.
A full sensory processing assessment includes your appointment, the Sensory Processing Measure and a written summary of the results. A follow up appointment is generally recommended to discuss the results in more detail and to increase your understanding of how sensory processing is affecting your child. Strategies to help your child will be explored in detail so you feel confident moving forward after the session.